PURPOSE OF POSITION
To efficaciously manage the Supply Chain characteristic in line with World Vision’s procedures a good way to help well timed implementation of World Vision Programs/Projects that will have the finest effect on manner development, simplification, standardization and price containment consequently making sure the success of the Child Well Being Outcomes.
MAJOR RESPONSIBILITIES
% Time Major Activities End Results Expected
10%
Business Requirements
Understand the department’s enterprise requirements and follow within the day to day work.
Adherence to commercial enterprise requirements in satisfying procurement needs.
10%
Planning
Facilitate annual procurement making plans classes with key stakeholders
Consolidate and file on the Procurement Plans
Review and update Item Catalog previous to the planning technique hobby.
Advise and familiarize Operations with using the Item
Catalog
Availability of whole Item Catalogs for planning method and a entire Annual Procurement Plan.
15%
Strategic Sourcing
Advise on Market Assessment and Supplier Pre-Qualification system as in line with the direction from Coordinators and Advisors. Sending bid invitations, follow-up of bids, help coordinating pre-bid meetings as according to the course from Coordinators and Specialist.
Maintain all assisting files relating to the Sourcing Events based totally on the file control Supervise the Sourcing activities Filed Offices and Assistance work relating to sourcing.
Preparation of Procurement Committee submission files based totally on the path given via the Coordinators / professionals.
Procurement Committee meetings are held as per schedules (based totally at the sourcing plan).
Procurement Committee meetings minutes are prepared and signed on time.
Ensure categories for strategic sourcing are diagnosed
10%
Supplier Contract and Relationship Management
Accurately entire the master records control form
(contract/dealer/ item check in)
Manage document keeping for all contract-related correspondence and documentation (Master Data Management).
Communicate settlement-associated information to all stakeholders to ensure foremost utilization of contracts.
Collect comments on dealer overall performance as in line with the installed SPM tips.
Availability of accurate and whole Master Data statistics (both in gadget or paper).
20%
Procurement Execution
Advise on the RFP/RFQ process for spot buys as required
Liaise with Shared Services & Finance to clear up supplier inquiries
Release POs to suppliers for spot buys and assigned classes.
Day to Day procurement operations are controlled smoothly.
10%
Data Management, Analysis and Reporting
Collect and arrange data from initiatives and commercial enterprise units. 2. Analyze and take a look at facts for accuracy and bring the specified reporting output according to the Policies /
Procedures & Guidelines as set with the aid of WV
Prepare weekly/month-to-month procurement repute reviews a good way to replace the clients and other stakeholders.
Perform Daily reconciliation physical games of all statistics and transactions accomplished in the identical day and make certain that facts validation, integrity and accuracy of information is meticulously maintained.
Consolidate all findings and convert them into useful codecs as supplied by using SCM Manager
Availability of records for supervisors to take choices.
10%
Process, Procedure and Policy
Work with senior SCM groups to manage Internal client satisfaction
Collect data to guide performance scorecard reporting (i.E. KPIs)
Adherence to Process, Procedure and Policy in satisfying procurement desires.
Guide user department at the acquire procurement techniques to be observed.
10%
Control and Compliance
Maintain right filing and record preserving as in line with the recommendations set via the management.
Procurement Records nicely maintained for future reference.
05%
On time price of providers
Ensure that charge documents submitted through providers are processed on time and providers bills are processed as per the agreed charge terms
Follow up with fields workplaces and debts payable teams to ensure well timed charge of suppliers.
KNOWLEDGE, SKILLS AND ABILITIES
Minimum education, education and revel in requirements to qualify for the placement:
Bachelor diploma in Procurement and logistics, Supply chain or relevant research
One yr of revel in in Procurement and Logistics or Accounting field
List extra work experience required as a minimum qualification for this position.
Basic computer talents (Ms Word/ Excel/Spreadsheet/ Internet, Power point)
License, registration, or certification required to perform this role:
1. Certified by using the Procurement and Suppliers expert board (CPSP)
The closing date for filing the application is 24 March 2021
